Camera-ready Submission Instructions

To prepare your paper for camera-ready submission to ICME 2021, please refer to the General Information first, and also read carefully the information for the specific program.

General Information

All papers in the proceedings of the regular program and proceedings of the workshops (including Industry/Application Papers, Collaborative Research Project Papers, Demo Track and Grand Challenges) will be included in IEEE Xplore.

Formatting Requirements

Authors Rights and Responsibilities

Specific Instructions for Each Program Element

Regular and Special Sessions

Regular and Special Session papers form the core of the ICME technical program.

* All supplemental material must be zipped into a single file. There is a 20 MB limit on the size of this file.

Example Paper, Formatting Guidelines, and Templates

The following links point to an example paper containing detailed formatting guidelines. They also constitute templates for Microsoft Word and LaTeX submissions.

We recommend that you use the provided Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines detailed in the example paper. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size paper layout (8.5 inch x 11 inch). The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style.

In particular, with LaTeX, there are cases where the top-margin of the resulting Postscript or PDF file does not meet the specified parameters. In this case, you may need to add a \topmargin=0mm command just after the \begin{document} command in your .tex file. The spacing of the top margin is not critical, as the page contents will be adjusted on the proceedings. The critical dimensions are the actual width and height of the page content.

Electronic Paper Submission

When you have your document file ready, gather the following information before entering the submission system:

Important: ALL authors must be entered in the online form and must appear in the online form in the right order. It is not allowed to change authors or title at the Camera Ready stage.

Step by Step Instructions to Submit Your Paper

Please notice that the CMT system does not automatically notify paper submissions via email. You will not receive a notification unless you enable this manually. Instructions on how to enable email notifications for the corresponding author or for all authors are below.

  1. Add the appropriate copyright clearance code notice:
    • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
    • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-6654-3864-3/21/$31.00 ©2021 Crown
    • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-6654-3864-3/21/$31.00 ©2021 European Union
    • For all other papers the copyright notice is: 978-1-6654-3864-3/21/$31.00 ©2021 IEEE
    • For LaTeX formatting, please use \copyrightnotice{***} with the appropriate copyright notice.
    • For MS Word template, please edit the first page footer in the template.
  2. Validate your PDF file using IEEE PDF eXpress Plus
    • Proof-read your paper to make sure no revision is needed
    • Go to the IEEE PDF eXpress Plus site: https://ieee-pdf-express.org/
    • First-time users: select the "Create account"
    • The conference ID: 51207X
    • Enter your email address and password
    • Continue to enter the information as prompted
    • For troubleshooting, please contact the Publications Support Center for IEEE PDF eXpress at https://supportcenter.ieee.org/app/answers/list/p/12
  3. Go to the paper submission web site: Microsoft CMT . Log into the system using your registered account info (email address and password).
  4. Fill out the submission form: “Title and Abstract,” “Authors,” “Subject Areas,” etc. The Abstract should be approximately 100-150 words, and be identical to the abstract in the pdf paper. Authors must be listed completely, in the same order as they are listed in the pdf paper.
  5. Upload your paper in pdf format.
  6. Click on the “Submit” button.
  7. If you wish to receive a confirmation email, in the Author Console, click the number of your submission to access your submission summary. On the top right of that page, click “Email”, and then select “Send confirmation to me” or “Send confirmation to all authors” button, then click “Send”.
  8. Optionally, upload supplementary materials (pdf or zip only, up to 20 MB), by returning to the Author Console or to Manage Submissions, and uploading the file.
  9. Follow the link from the CMT submission system to fill out and submit the Electronic IEEE Copyright Form (this is compulsory to have your accepted paper published by IEEE)